Safety is the top priority on any worksite, and anything that reduces risk to employees can be a lifesaver—literally. Unfortunately, tracking incidents, managing reports, and improving workplace safety is as tedious as it is time consuming.
There is a light at the end of the tunnel, however: technology has changed the way the construction industry works, including the way that companies approach safety management. Gone are the days of excessive paperwork, searching through file cabinets for forms, and frustrating hard copy complications! Safety management software solutions are here to save the day, taking the place of less accurate, manual methods. They provide an effective way to collate, track and profit from the necessary data.
Every construction or building company is also required to meet a certain set of safety standards set by the Occupational Safety and Health Administration (OSHA). This requires them to accurately report any work-related incidents that fall under OSHA guidelines as part of their yearly total recordable incident rate (TRIR).
As safety programs and procedures improve, the number of safety incidents should go down. The lower the reportable number of incidents, the lower the TRIR. Having a low TRIR is beneficial to everyone in the company; this is where safety management software can help!
What does safety management software do?
Safety management systems collect all of your safety-related materials and procedures together in one place. They allow business owners to automate and organize data in a way that makes it easy to access and use towards the goal of improving safety compliance as a whole. These softwares also make it possible for executives and safety managers to identify their safety needs and clarify all of the related operations. To provide some context, this can include:
- Safety-related policies
- Upcoming inspections
- Risk assessment
- Incident reporting
- Risk management
- Training modules
- Employee compliance
Of course, each business can (and will) have different sets of needs based on their safety goals and industry focus. Safety management software eliminates the need for paperwork, and actively tracks incidents and responses in real time. Much of the system is automated, freeing managers and owners up to focus on other important aspects of the business. In short: spend less time on paperwork, and more on cultivating professional relationships that foster continual improvement.
That’s the power of safety management software, and its beauty lies in its simplicity and effectiveness. It’s a better way to identify, record and respond to workplace threats than using more traditional means. This reduces harm and improves profit potential for companies that value safety above anything else.
How can safety management software save your business?
Replacing outdated hard-copy methods with a safety management software does more than just save on paperwork. The benefits extend all the way from the worksite to the corporate office. Let’s explore a few.
To err is human;to avoid is divine! Safety management software cuts down on incidences of human error that have a negative impact on reports. The last thing any business owner wants is a conflict with OSHA over their TRIR. Using an automated program keeps real-time records and improves mathematical accuracy. There’s no chance of misplacing paperwork or losing important data. Filing cabinets can be black holes—organizing yourself in tidy computer folders makes a tremendous difference in putting the right information in the right hands when it matters most.
Tracking incidents is about more than just jotting them down. It requires specific, pertinent details that can categorize the incident and help to improve safety strategies. Being able to put the details directly into the software eliminates any breakdown in communication. Safety management software can expose any patterns that indicate a larger problem. The more information you have, the better equipped you are to make necessary changes—and do so more quickly.
Real-time response and incident management
When a safety-threatening incident occurs , it’s crucial to respond as quickly as possible. Thankfully, safety management software is designed to initiate an immediate response by processing safety data logged over time. The faster the information gets to the right people, the faster you can prevent something from going really wrong.
Time saved with minimal paperwork
Anyone who’s had to fill out tedious paperwork by hand (or even using a word processor) knows how time-consuming this can be. Preparing forms, detailing documents, and filing them in the right places is a full-time job in and of itself. Taking minutes or hours away from a busy workday to do this isn’t always feasible, and can result in the need to hire more employees. Safety management software streamlines this process and makes everything so much simpler.
Minimizing paperwork is about more than just reducing your carbon footprint. It allows businesses to improve their organization, frees up space, and provides a more reliable data storage method. This is a day-saver for anyone whose job involves sifting through reams of audits and inspections, among so many other documents!
Training management and improvement
The better employees are trained on changing procedures, preventative actions, or predicting and avoiding accidents of all kinds, the safer everyone becomes. Safety management software, like what we offer, includes a platform for the development and implementation of training procedures. It brings everything safety-related to one accessible database, which puts all information required to update training techniques at your fingertips.
Being able to see exactly who entered what into the system and at what time creates a chain of evidence. This results in a heightened level of personal responsibility—propelling your employees to new heights of initiative and leadership by example. And, if anything does go wrong, owners and safety managers can track the incident to develop a clear picture of what happened at each stage of the process. This type of software can also keep track of important forms, employee compliance, and updated training certificates to ensure compliance.
Email is efficient for some tasks, but safety management software can organize and share information in comparatively superhuman ways! With it, well-prepared employees are better able to react to—and prevent—incidents of all kinds. As soon as information is in the system, everyone with access will be able to see what’s going on.
Why do you need safety management software?
To any business involved in even remotely unpredictable activities, safety management software is like the hero in plain clothes. It may not sound like much at first, but it’s essential to developing a professional reputation, expanding a client base, and growing a company without falling victim to the pitfalls of hazardous industries. Especially in construction, safety is a crucial concern; therefore it only makes sense to have the most advanced methods of safety management available.
Bring your safety management approach out of the dark ages and embrace the best that technology has to offer. Automate, track, evaluate, and improve your performance at every level with a program designed specifically for your industry. Request a free demo of our software online, or by calling us directly at 1.844.685.7233 with any questions you may have specific to your business. We look forward to introducing you to your new safety hero!